1.                Use the same review form for all employees.

2.                Avoid describing an employee by gender, age, race or any protected class. For example, avoid sentences such as, "She works really hard for a woman." This may seem like a compliment to some but it can also be taken as a discriminatory comment.

3.                 Relate all comments directly to work performance. Avoid the use of negative comments. For example, if you are upset by the employee's attendance you should only discuss how it affects the employee's job and company. You should not include personal comments.

4.                 Note the areas that need improvement in an objective manner. It would also be a good idea to set goals to help the employee with any deficiencies in their work performance.

5.                 Have several management employees sign off on the review. This will decrease the chances of employee reviews becoming or seeming arbitrary.

6.                 If an employee wants to respond to the review be sure to include it in the employee's file. You want to remain fair in dealing with an employee.